HB Advocates Client Portal

Your Legal Journey,
Simplified

One secure, elegant space to track every matter, access documents, communicate with your advocate, and stay fully in control of your legal affairs - any time, any device.

Real‑Time
Matter Updates
Secure
Magic‑Link Login
Direct
Advocate Chat
24/7
Document Access
Getting Started

Up and running in four steps

No app to install, no password to create. Your portal uses a secure magic‑link that arrives directly in your inbox.

01
Check Your Email

HB Advocates sends a personalised access link to your registered email address. Look for the subject "Your Secure Portal Link".

02
Click Your Magic Link

Tap the "Open My Portal" button in the email. You are authenticated instantly - no password, no OTP, no friction.

03
View Your Dashboard

Your personal dashboard loads with live matter data, upcoming events, unread messages, and a real‑time journey tracker.

04
Explore & Engage

Browse documents, review invoices, send a message to your advocate, or request a new matter - all from one place.

Feature Highlights

Everything you need, elegantly arranged

Explore the full suite of portal features, each designed to give you clarity, control, and confidence over your legal matters.

Journey Hero

See exactly where your matter stands

The Journey Hero sits at the top of every matter view. It maps out every stage of your legal process from inception to resolution, highlighting your current step and what comes next.

  • Visual milestone tracker showing completed, current, and upcoming steps
  • "Next Step" banner with a clear action and target date
  • Advocate chip - tap to open a direct message to your lawyer
  • Switch between multiple active matters using the pill selector at the top
portal.hbadvocatesllp.com/dashboard
Active Matter
KU Acquisition - Phase II
HB
Adv. H. Barasa
3
4
5
Intake
KYC
Due Diligence
Drafting
Closing
Next Step
Share due diligence report
Review
Dashboard

Your legal world at a glance

Four smart stat cards give you an instant overview the moment you log in - no digging, no confusion. Each card is tappable and navigates directly to the relevant section.

  • Next Event - countdown to your next scheduled appointment or hearing
  • Unread Messages - badges update in real‑time as your advocate responds
  • Document Count - total files available across all matters
  • Outstanding Balance - your current invoice position at a glance
portal.hbadvocatesllp.com
3d
Next Event
2
Unread Msgs
18
Documents
KES 85K
Outstanding
Hearing - High Court Nairobi
Thu, 16 Mar · 9:00 AM · Room 7
3d
Zoom - Settlement Review
Mon, 20 Mar · 2:00 PM
7d
All Matters

Every matter, beautifully organised

The Matters section presents all your active and archived legal matters as rich cards. Each includes a live progress ring, status badge, key dates, and one‑tap access to full details.

  • SVG progress rings show how far through each matter you are
  • Colour‑coded status badges (Active, Pending, Archived)
  • Practice area labels with the firm's colour token system
  • Tap any card to jump straight to that matter's Journey Hero
portal.hbadvocatesllp.com - Matters
70%
KU Acquisition - Phase II
Due Diligence · Opened Jan 2026
Active Business Law
40%
Employment Dispute - Omondi
Mediation · Opened Feb 2026
Active ADR Practice
100%
Title Transfer - Kiambu
Completed · Closed Dec 2025
Archived Property Law
Documents

All your files, always accessible

The Documents centre lists every file shared by your advocate - briefs, contracts, court filings, and correspondence. Files are filterable by matter and sortable by date or type.

  • Colour‑coded file‑type icons (PDF, DOCX, XLSX, images)
  • One‑tap in‑browser preview for PDFs and images
  • Download any document directly to your device
  • Matter filter chips to narrow the file list instantly
portal.hbadvocatesllp.com - Documents
All Files (18) KU Acquisition Omondi Dispute
Due_Diligence_Report_Final.pdf
1.2 MB
Share_Purchase_Agreement_v3.docx
234 KB
Financial_Summary_2025.xlsx
89 KB
Court_Summons_HC_Nairobi.pdf
340 KB
Title_Deed_Scan_Kiambu.jpg
2.8 MB
Billing

Transparent billing, zero surprises

The Billing section gives you a complete picture of your financial position - outstanding balance, payment history, and itemised invoices, all in one place.

  • Arc chart showing total billed vs outstanding balance
  • Itemised invoice list with status badges (Paid, Pending, Overdue)
  • Print or download any invoice as a PDF
  • Matter filter - see billing per specific matter
portal.hbadvocatesllp.com - Billing
Outstanding
KES 85,000
of KES 245,000 total
INV-2026-003
Legal Fees - Jan 2026
KES 80,000
Paid
INV-2026-004
Filing Fees - Feb 2026
KES 45,000
Pending
INV-2026-005
Consultation - Mar 2026
KES 40,000
Overdue
Activity

A complete record of every action

The Activity Timeline is a unified, chronological feed of everything that has happened on your matters - documents uploaded, messages sent, hearings scheduled, and invoices issued.

  • Filter by type: Documents, Messages, Events, Billing
  • Colour‑coded dots for quick visual scanning
  • Precise timestamps and matter attribution on every entry
  • Tap any item to jump directly to the related section
portal.hbadvocatesllp.com - Activity
All Docs Messages Events
Due Diligence Report uploaded
KU Acquisition · Today, 10:42 AM
Message from Adv. Barasa
KU Acquisition · Today, 9:15 AM
Invoice INV-2026-003 marked Paid
Billing · Yesterday, 4:00 PM
Hearing scheduled - High Court
Omondi Dispute · Mar 14, 2026
Chat

Direct line to your advocate

The Chat Drawer slides in from the right and opens a secure, matter‑specific messaging thread with your advocate - no WhatsApp, no email chains, no lost context.

  • Persistent conversation history, always available
  • Matter selector - keep conversations tied to the right case
  • Online indicator shows when your advocate is active
  • Unread badge on the nav icon so you never miss a reply
All messages are encrypted and stored only within the portal.
portal.hbadvocatesllp.com - Messages
HB
Adv. H. Barasa
Online now
KU Acquisition
Good morning. I've uploaded the final due diligence report for your review. Please let me know if you have any questions.
10:42 AM
Thank you! I'll review it today and revert by end of day.
11:05 AM
Perfect. The next step will be to schedule a call for the signing. I'll share a calendar invite shortly.
11:08 AM
Type a message…
Settings

Your profile, your preferences

The Settings panel lets you update your profile, manage notification preferences, and control how the portal communicates with you - keeping everything tailored to your needs.

  • Update contact details and preferred communication channel
  • Toggle email notifications for new messages, documents, and events
  • Choose language and date format preferences
  • Request portal access link re‑send at any time
portal.hbadvocatesllp.com - Settings
JK
Jane Kariuki
jane.kariuki@company.co.ke
Edit
Notifications
New Messages
Document Uploads
Event Reminders
Invoice Alerts
Instruct Us

Start a new matter in minutes

The "Instruct Us" panel lets you formally request a new matter directly from the portal. Your advocate receives an instant notification and can begin onboarding the case immediately.

  • Select matter type (Transaction Centre or Resolution Centre)
  • Choose the specific practice area
  • Add a description and upload any initial documents
  • Sign and submit - your advocate confirms within 24 hours
portal.hbadvocatesllp.com - Instruct Us
New Matter Request
Legal Centre
Transaction Centre
Practice Area
Business Law
Brief Description
Describe the legal matter you wish to pursue…
Attach initial documents (optional)
Step 1 of 3
Why Use the Portal

Built around you

The portal was designed to give you the same level of insight and access that your advocate has - so you are never left wondering about the status of your matter.

Full Transparency
Every step of your legal journey is visible in real time. No more calling to ask for updates - the portal shows you exactly where things stand at all times.
Enterprise‑Grade Security
Magic‑link authentication, encrypted document storage, and session‑scoped access tokens mean your confidential legal files are always protected.
Real‑Time Updates
The moment your advocate uploads a document, schedules a hearing, or sends a message, you see it reflected instantly in your dashboard.
Direct Communication
Message your advocate in a secure, matter‑specific thread. Keep all conversation in one place, tied to the correct case - no lost emails, no WhatsApp clutter.
Works on Any Device
Fully responsive on desktop, tablet, and mobile. Whether you are in the office or on the go, your portal adapts perfectly to your screen.
Clear Billing
Review, print, and download itemised invoices any time. The arc billing summary gives you an instant picture of your outstanding balance - no surprises.
"

Knowing exactly where my matter stands - at any hour, from anywhere - gives me confidence that my legal affairs are in the best possible hands.

JK
Jane Kariuki
Corporate Client · HB Advocates

Ready to take control of your legal journey?

Your personalised access link is one email away. Sign in now and see the full picture of your matters, documents, and conversations - all in one secure place.

Secure magic‑link login
All devices supported
Encrypted & confidential